Used when you need to purchase products or services from an off-campus vendor.  You may also click here for an example of how to correctly fill out the Purchase Request Form.

Used when you need to purchase products or services from an on-campus vendor.

Used when an individual has used his/her personal resources to purchase COE-related items.  The original receipt must accompany this request.

Used for food purchases and catering.  This form is required to document the business benefit of purchasing food with public funds.  This document is required to be in compliance with IRS policies.  It must be submitted with all signatures at least one (1) week prior to the event.

Used to acquire printing services from the University, i.e. business cards, brochures, flyers, etc.  An estimate must be received from General Support Services before submitting a printing request for approval.

Used to request pickup of surplus electronic items.  UAA requires all departments to salvage or recycle monitors, circuit boards and other electrical equipment. General Support Services handles the disposal of these items.

Used to request Student Union facilities.  Contact information is listed on the form.

A completed travel authorization form (TA)is required before any University-associated travel takes place.  See your department administrative assistant for help completing this form.

Travel Expense Reports (TERs) must be submitted within 15 days of completion of travel.  Backup documentation, including boarding passes, car rental final billing and proof of payment, ground transportation receipts, meal receipts, mileage documentation, and proof of exchange rate for international travel, must accompany the TER.  Please see your department administrative assistant for help with this form.

The Mileage Reimbursement Report is necessary when you are using your own vehicle for UAA College of Education business and would like to be reimbursed for that use.  Please note that mileage reimbursements require actual odometer readings showing the beginning reading before starting the trip, and the ending reading once the destination is reached (not just total mileage), along with a description of the trip’s purpose.  This is required of the University by the IRS.  Also important to note is that mileage claims cannot include the traveler’s normal commute route to and from work on campus or the traveler’s work station.  If you have any questions about mileage reports or using your own vehicle for University business, please contact your respective department’s administrative assistant.

Submitted to Office of the Dean by the Department or Program for all personnel actions, including hiring of faculty (regular or term or adjunct) or staff (temp or term or regular or student). An RPA is also needed for all secondary or additional assignments for any current or returning employee, including any grant or stipend awards and workload overloads, additional assignments, or extensions. Documentation supporting the RPA (such as workload, new hire paperwork, returning hire paperwork, & CV) needs to be complete and accurate in order to ensure timely processing.

This link takes you to the UAA Human Resource Services page where you can download new employee paperwork. Choose from the four categories: Regular or Term Faculty or Staff; Temporary Staff; Adjunct Faculty; or Student. Any new employee who has not applied through UAKJobs online also needs to complete the UA Application proper. All faculty employees--regular, term, or adjunct--need also to provide an official transcript showing the coursework and/or degree relevant to the proposed workload. Refer to the Checklist for New COE Employees to prepare for the arrival of our new employee. 

Returning employees who last worked for UAA more than 3 years before the date of intended rehire require all new hire documentation: see "New Employee Paperwork" above.

Returning employees who last worked for UAA one year or less before the date of intended rehire do not need to submit any new documentation unless there has been a change in any withholding or demographic information: see requirements immediately below.

Returning employees who last worked for UAA more than one year before and less than 3 years before the intended date of rehire require only three documents: I-9, W-4 and Demographic Form.

See the Graduate Assistant Checklist soon the be linked here. New graduate assistants complete the Student employee paperwork as outlined in the "New Employee Paperwork" above. Returning graduate assistants complete the paperwork necessary as outlined in the "Returning Employee Paperwork" above. 

Please see this website for the current academic calendar and links to resources such as the workload agreement form, overload request form and annual activity report. This website also has links to important information regarding the retention, promotion & tenure review process and handbooks.

Click here for the 2007-8 evaluation template for the 2006-7 review period. Review paper for 2007-8 is sky blue.

Click here for access to the Faculty Senate webpage and resources.

This form is to be used only for UNAC faculty overloads and should be submitted with an RPA and revised workload agreement as appropriate.

Updated leave form specifically for faculty.

University faculty and staff are eligible for certain tuition waivers.  Eligibility requirements are listed on the form.

Leave forms are no longer required for staff.  Click here to review the staff leave request policy.

If you haven't found the HR form you're looking for, click here take a look at the HR A to Z page.